Replying to Interview Invitations, from Confirming Details to Expressing Enthusiasm
Receiving an interview request is an exciting step in your job search, but how you respond can set the tone for the rest of the hiring process. It’s crucial to reply promptly, professionally, and with enthusiasm to demonstrate your interest in the opportunity. Whether the invitation arrives by email or phone, your response should confirm key details, express gratitude, and reinforce your eagerness for the role. Here’s how to do it right.
1. Respond Promptly: Timing Is Everything
Once you receive an interview request, it’s important to respond as quickly as possible. A prompt reply shows that you’re organized, professional, and genuinely interested in the position. Delaying your response might suggest a lack of enthusiasm or poor communication skills.
How to Do It: Aim to reply within 24 hours. If you’re considering multiple offers or need time to check your schedule, it’s still a good idea to acknowledge the invitation and let them know when you’ll confirm your availability.
2. Express Gratitude: Start on a Positive Note
Begin your response by thanking the employer for the opportunity. This small gesture of appreciation can set a positive tone for your communication and shows that you value the chance to interview.
How to Do It: A simple statement like, “Thank you for considering me for the [Job Title] position at [Company Name]. I appreciate the opportunity to interview and look forward to discussing how my skills can contribute to your team,” works well.
3. Confirm the Details: Ensure Clarity
After expressing your gratitude, confirm the details of the interview. This includes the date, time, location (or video conferencing link), and the format of the interview. If any information is missing or unclear, now is the time to ask for clarification.
How to Do It:
You might say, “I would like to confirm that our interview is scheduled for Monday Oct 2nd at 2pm. If there are any additional details I should be aware of, please let me know.”
Short and powerful !

4. Express Enthusiasm: Show Your Interest
Employers want to hire someone who is excited about the opportunity. Make sure to convey your enthusiasm for the role and the company in your response. This not only shows your interest but also helps to build a positive rapport before the interview even begins.
How to Do It: You can add, “I’m very excited to learn more about the [Job Title] position and how I can contribute to the team at [Company Name].”
5. Sign Off Professionally: Keep It Simple
End your email with a professional closing. Use a polite sign-off like “Best regards” or “Sincerely,” followed by your full name. If you have an email signature, make sure it’s updated with your current contact information.
How to Do It: An example closing could be, “Thank you once again for this opportunity. I look forward to our meeting. Best regards, Sarah Thompson.”
Sample Email Template
Here’s a sample email response to an interview request that you can use as a guide:
Subject: Interview Confirmation for Marketing Manager Position - Sarah Thompson
Dear Mr. Jacobs,
Thank you for considering me for the Marketing Manager position at Creative Solutions, Inc. I appreciate the opportunity to interview and look forward to discussing how my experience in digital marketing and brand management can contribute to your team.
I would like to confirm that our interview is scheduled for Thursday, September 12th, at 10:00 AM at your downtown office. Please let me know if there are any additional details I should prepare for.
I’m very excited to learn more about the role and the company, and I look forward to our conversation.
Thank you once again for this opportunity.
Best regards,
Sarah Thompson
Final Thoughts: Your Response Sets the Tone
How you respond to an interview request can leave a lasting impression on your potential employer. By replying promptly, confirming the details, and expressing enthusiasm, you show that you’re not only qualified for the position but also professional and eager to contribute.
If you receive an interview request, use the template above to craft your response. Personalize it to reflect your situation, and ensure that your reply is clear, concise, and professional.